Vacancy: Club and Competitions Co-ordinator

Scottish Women’s Football is looking for a driven, enthusiastic and organised Club & Competitions Coordinators to support key elements of the women’s and girls’ game. This is an exciting role for someone who loves a fast-paced environment, is a skilled administrator and wants to make a real difference to girls’ and women’s football in Scotland. While we would love to hear from anyone who feels they have what it takes, we would really like you to have a proven record in a similar or administrative role.

ROLE TITLE: CLUB & COMPETITIONS CO-ORDINATOR

RESPONSIBLE TO: CLUB AND COMPETITIONS SUPERVISOR, THE OPERATIONS AND COMPETITION MANAGER AND THE CEO.

LOCATION: HYBRID WORKING BETWEEN HOME AND HAMPDEN PARK, LETHERBY DRIVE, GLASGOW. REMOTE WORKING MAY BE CONSIDERED.

TERM:28H (part-time) PERMANENT (WEEKEND AND SOME EVENING WORKING INCLUDED)

ROLE DESCRIPTION:

The job holders will support the co-ordination, planning and preparation of SWF competitions, in particular SWF’s youth competitions at all ages and to undertake the key administrative processes underpinning these competitions. This is a key role for SWF with a clear focus on supporting and growing the crucial youth section of our game, enabling girls in our sport to enjoy structured and competitive football. The role will also involve supporting the hosting of a variety of other SWF events and competitions and providing critical administrative support across the organisation.

Main duties:

• Provide administrative support as required to the Club and Competitions Supervisor, the Operations and Competitions Manager within the Club & Competitions team on the planning, preparation and implementation of all key programmes of competition and Events including:o Youth Regional League competitions across all ageso Scottish Youth Challenge Cup competitions across all ageso Youth Performance Competitions across all ages.• To utilise CRM system to manage club affiliations, process team registrations and team catalogues.• To process friendly requests and tournament permits.• Maintain contact databases for all SWF clubs, officials and players.• Assist the Club & Competitions team in organising and preparing for various Committees by compiling papers and recording minutes.• To deal with enquiries via e-mail, telephone.• Provide general administrative support to improve and implement processes and procedures.• To deliver network meetings and events to support clubs across Scotland.• To support policy development and approaches to ensure the good, sustainable growth of the girls’ and women’s game.• Support SWF to deliver events such as Awards nights and cup finals.• Any other reasonable duties as delegated from time to time by the CEO.

PERSON SPECIFICATION:

QUALIFICATIONS:

• Must demonstrate appropriate level of literacy and numeracy. At least 3 SCQF Level 4/5 awards (including English) or equivalent.

EXPERIENCE:

• Proven experience in an administrative role. Sports industry experience is not required but would be beneficial.

SKILLS, KNOWLEDGE & ABILITIES:

• Experience in an office environment, demonstrating excellent office administration skills and experience in providing a broad range of support to a large range of jobholders.• Experience in using IT and recent technologies including using MS Office packages (e.g., Word and Excel etc) with a strong ability to understand and learn new software and administrative procedures.• Able to competently use email and the internet.• Experience of dealing with members of the public and working in a customer focused environment dealing with a wide range of enquiries

PERSONAL ATTRIBUTES:

• Strong Communication Skills (written & oral)• Dynamic and happy to work on own initiative and as part of a team.• Ability to manage conflicting demands and prioritise tasks.• Ability to remain calm and professional under pressure.• Flexible and adaptable approach• Passionate about driving women’s and girls’ football forward.• Eager to improve processes and make a difference.• Willingness to work evenings and weekends on occasion as required.

Next Steps:To apply, please send your CV and a role specific covering letter to jobs@scotwomensfootball.com for the attention of Aileen Campbell with ‘Club Comps Admin’ written clearly as the subject heading.Closing date is 5pm 8th of August. Due to the high number of anticipated applicants, it will not be possible to get back to everyone to let them know if they will be invited to an interview. All successful applicants will be contacted within one week of the closing date. In-person interviews will take place at Hampden Park.

SWF is an equal opportunities employer. We welcome applications from suitably qualified persons regardless of age, gender, gender reassignment, sexual orientation, religion or belief, marital or civil partnership status, race, colour, ethnic or national origin, pregnancy, maternity or disability.